Govt details out instructions on switching over to e-office

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Makes NIC solely accepted mode of official enterprise transaction

Srinagar/Jammu, Apr 23: Lieutenant Governor-led administration Friday detailed out the instructions to all workplaces involved forward of switching over to e-office for conduct of official functioning of its allied departments in Jammu and Kashmir.

A Government Order No.363-JK (GAD) of 2021 Dated: 23.04.2021, a duplicate of which lies with Srinagar-based information company Global News Service, says that the workplaces at Annexure A – Financial Commissioner, Revenue; Director General of Police together with CID Organization; Principal Chief Conservator of Forests, J&Okay; Director, Anti-corruption Bureau, J&Okay; Chief Electoral Office, J&Okay; Director General, Prisons; Director General, Youth Services & Sports; Director General, Fire &Emergency Services; Director General, Prosecution, J&Okay; Director, Information, J&Okay; Director, Motor Garages; Director, Hospitality &Protocol Department with the catering workers; Director General, Accounts & Treasuries; Director, Employment, J&Okay; Director, Forest Protection Force; Director, Skill Development; Director, Forest Research Institute; Director, Tribal Affairs; Labour Commissioner, J&Okay; Custodian General, J&Okay; Transport Commissioner, J&Okay; Project Director, AIDS Control Society; J&Okay Board of Technical Education; J&Okay Advisory Board for the Development of Pahari Speaking People; J&Okay Advisory Board for the Development of Gujjars & Bakerwals; J&Okay Water Resources Regulatory Authority; J&Okay Police Housing Corporation; One Man Forest Authority; Toshkhana Officer; Managing Director, Jammu and Kashmir Power Transmission Corporation Limited; Director of Testing, Inspections & Commissioning, J&Okay; J&Okay Advisory Board for the Welfare & Development of Kissans; J&Okay Advisory Board for the Welfare &Development of Other Backward Classes; CEO/Secretary, J&Okay Building & Other Construction Workers Welfare Board; Directorate of Local Funds, Audit & Pensions, J&Okay; Director, Samagra Shiksha, J&Okay; Controller, Drug & Food Control Organization; Mission Director, J&Okay Women Empowerment Society; Mission Director, J&Okay Rural Livelihood Mission (IKRLM); Mission Director, ICDS; Chairman, Committee of Fixation of Fee Structure of Private Educational Institutions; Chairman, Appellate Authority (Prevention and Control of Pollution) Act; J&Okay Goods and Service Tax Appellate Tribunal; Commissioner, Food & Drug Administration, J&Okay Director, Rural Sanitation and workplaces at Annexure B – J&Okay Board of Professional Entrance Examination; Chairman of the Committee for Monitoring & making certain Fairness of Tests Conducted by BOPEE; Director, Libraries & Research; J&Okay Academy of Art, Culture & Languages; Relief & Rehabilitation Commissioner (Migrants); Project Chief IWDP Hills, Forest Department; Chief Wildlife Warden; Director, Soil Conservation; Director, Social Forestry; Chairman, J&Okay Pollution Control Board; Director General, Accounts& Treasuries; Excise Commissioner, J&Okay; Director General, Economics & Statistics; Civil Secretariat Treasury; Accounts Officer, G.P. Fund Moving Cell; J&Okay Services Selection Board; J&Okay Special Tribunal; Directorate of National Health Mission; J&Okay Medical Supplies Corporation; Chief Executive Officer, Ayushman Bharat; Mission Director, Rashtriya Uchchatar Shiksha Abhiyan (RUSA); Sainik Welfare Department; J&Okay Forensic Sciences Laboratory; Inspector General of Police, Railways; Inspector General of Police, Crime; J&Okay Housing Board; Chief Architect; J&Okay Khadi & Village Industries Board; Director, Geology & Mining; SIDCO; Jammu & Kashmir Trade Promotion Organization; Chief Engineer, Procurement & Material Management Wing, J&Okay; Chief Engineer, Commercial and Survey Wing; Empowered Officer, PMGSY (JKRRDA); Commissioner, Survey & Land Records; Jammu and Kashmir Project Construction Corporation Limited; Mission Director, J&Okay Skill Development Mission; J&Okay Socially & Educationally Backward Classes Commission; J&Okay Social Welfare Board; Mission Director, ICPS, J&Okay; J&Okay Scheduled Castes, Scheduled Tribes, Backward Classes Corporation; Executive Director, Rehabilitation Council; Managing Director, JKTDC; Director Estates, J&Okay; Director, Fisheries; Director, Stationery& Office Supplies; Director, Sericulture; Registrar, Cooperative Societies; Director, Archives, Archaeology & Museums; Director, Environment & Remote Sensing; DFO, Photo Interpretation Division; Directorate of Urdu Coordination Cell; State Finance Commission; Commissioner, State Taxes Department; Director General, Audit & Inspections, J&Okay; Funds Organization; J&Okay Commercial Taxes Tribunal; J&Okay Public Service Commission; J&Okay IMPARD; Director, Family Welfare MCH & Immunization; Director, Indian System of Medicines; Board of Unani Ayurvedic System of Medicines; Chairman of the Committee for Fixation of Fee Structure of Professional Colleges within the Union territory of Jammu & Kashmir; Director Colleges, Higher Education Department, J&Okay; J&Okay Home Guards; Director, Defence Labour Procurement; Director, Horticulture (P&M); Managing Director, JKHPMC; Chief Engineer, J&Okay UEED; Chief Executive Officer, J&Okay e-Governance Agency; Director, Finance Organization, PDDD; Chief Engineer, Planning & Design Wing, J&Okay; Chief Executive Officer, ERA, J&Okay; Special Officer, Auqaf; Inspector General, Registration, J&Okay; Subordinate Office of Science & Technology Department; Directorate General, Women & Child Development, J&Okay; State Resource Centre for Women, J&Okay; Managing Director, Women’s Development Corporation, J&Okay; Managing Director, J&Okay Cable Car Corporation Limited; Chief Executive Officer, Mission Youth, J&Okay; Civil Aviation Department, J&Okay; J&Okay EDI; Office of the Advocate General, J&Okay; J&Okay Legislative Assembly; J&Okay Police Headquarters (PHO); Civil Secretariat Security, J&Okay; Civil Secretariat Dispensary; J&Okay Power Development Corporation; J&Okay Board of School Education; J&Okay Handicrafts & Handloom Development Corporation and J&Okay Information Technology Infrastructure Development Corporation, shall undertake e-office software program of the National Informatics Centre (NIC) as the one mode of transaction of official enterprise/file work of their workplaces w.e.f. 30.05.2021 and 15.06.2021 respectively.

In order to guarantee clean implementation/roll out of e-office of the desired workplaces, the Information Technology Department shall present e-office licenses to the customers of the Departments on the e-Office Instance of the J&Okay Government and impart trainings to the recognized officers of those workplaces, who shall then be the Master-Trainers of their respective workplaces for the aim of handholding and imparting trainings to different customers, the order states.

Information Technology Department/JaKeGA have been requested to cowl all facets of working of e-office within the coaching, and equip the Master-Trainers a) To perceive the function of native system admin and impart such coaching of their workplaces b) To create e-mail accounts of officers and their mapping with e-office software program c) To perceive utilization and migration of scanned information in e-office d) To familiarize the trainees with all options of e-office e) To perceive infrastructural necessities for patch up with NICNET of NKN lease line/State Wide Area Network, because the case could also be f) To perceive performance on VPN framework and many others.

The workplaces detailed shall a) Nominate officers who shall be skilled to be the Master trainers for rolling out of e-office by or earlier than 24.04.2021. Such nominations shall be furnished to Mr. Vaibhav Kohli, Additional Secretary to Government, Information Technology Department ([email protected]) (Room No. 4/10 Fourth Floor Mini Block, Civil Secretariat, Jammu). The workplaces having 30-40 customers on e-office shall establish 3 officers and people with greater than 45 possible customers shall establish 4-5 officers for the aim of being Master trainers. A Gazetted Officer of affordable seniority shall be nominated for the aim of general coordination of the coaching b) b) Make an evaluation of the requirement of IT infrastructure for adoption of e-office and procure the requisite hole infrastructure on their very own, by following all obligatory codal formalities prescribed in GFR, 2017. Department of IT shall share normal specs with all departments for making certain high quality of the merchandise c) Ensure seamless Internet Connectivity of their workplaces for the aim of working on e-office.

It is additional ordered that the Estates Department shall present Meeting Hall(s) to Information Technology Department for conducting the coaching, each time required. (GNS)

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